Askham Bryan College is a specialist land-based college based across the North of England with centres in York, Middlesbrough, Saltaire, Wakefield and Newcastle.
We offer a wide-ranging curriculum to our Further Education students, including Arboriculture, Horticulture, Agriculture, Animal Management, Countryside and the Environment, Engineering, Equine, Floristry, Motorsport, Professional Tree Surgery, Outdoor Adventure Sport, Sports Development, Coaching and Fitness and Uniformed Public Services.
We have an exciting opportunity for a (Curriculum Administrator) with (experience of administration within an educational setting, either from a School or Further Education background. Experience of support dispersed teams and varying needs as well as support our stakeholders with enquiries and customer service to join our Adults and Future Skills department here at our York Campus.
This role will be working with our Flex and Prince’s Trust Course Managers and Learning Support Assistants, as well as supporting our Curriculum Team Leader and Curriculum Area Manager in the day-to-day administrative function of the department. You will also be supporting and dealing with queries from out stakeholders, providing information and administering their requests.
We are seeking an individual who will be responsible for the day-to-day administration of the Adults & Future Skills department, administering our Flex and Prince’s Trust teams course administration, supporting the Curriculum Team Leader and Curriculum Area Manager in the running of the team office, maintaining administration supplies, managing the phonelines, dealing with stakeholders and taking their queries, customer service, administration tasks, supporting of external enquiries from learners and the administration of our operational spreadsheets.
Sector experience and knowledge specifically in Outreach and Adult Skills will be beneficial, as will the ability to take clear, concise and detailed notes at all team meetings.
We define the values and qualities that we require from our people using the Askham Bryan College DNA. Hardwired in to what we do, our DNA strands ensure that all colleagues are committed to delivering with purpose, taking ownership, building trust and always learning.
We offer an inclusive, dynamic, challenging and rewarding place to work.
Safeguarding Statement
The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff, volunteers and partners to share this commitment. The Governors and Staff at Askham Bryan College regard each learner as a unique individual and therefore seek to support learner development in ways, which will foster security, confidence and independence. We recognise that high self-esteem, peer support, a secure College environment and clear lines of communication with trusted adults helps all young people and adults particularly those at risk or suffering abuse. These are regarded as central to the wellbeing of the individual and are therefore seen to be an intrinsic part of all aspects of the curriculum and ethos.
Specific measures relating to pre-employment checks:
We may undertake online searches on internet activity as part of our pre-recruitment checks.
We ask applicants for details of any convictions and cautions, regardless of whether these have been deemed as “spent”. It is a condition of employment that applicants provide these details.
We undertake Enhanced Disclosure and Barring Service (DBS) Checks for prospective employees. Please note that it is an offence to apply for a regulated role if you are barred from engaging in regulated activity involving children or vulnerable adults.
Note on “regulated activity”: You are engaging in a regulated activity if you:
Will be responsible, on a regular basis in a school or college, for teaching, training instructing, caring for or supervising children or vulnerable adults;
Will be working on a regular basis in a specified establishment, such as a school, or in connection with the purposes of the establishment, where the work gives opportunity for contact with children or vulnerable adults; or
Engage in intimate or personal care or healthcare or any overnight activity, even if this happens only once.
Job Description
Main Purpose of the role
To ensure efficient and effective administrative and secretarial support for the Adults & Future Skills department and its associated educational resources, to collate academic information and statistics and prepare reports.
Key Tasks / responsibilities
All tasks to be carried out in a consistent manner with the corporation’s culture.
To assist in the smooth operation of the department in co-operation with other members of the team
To assist the administrative workload of the curriculum staff, including dealing with telephone calls, students and visitors.
To coordinate the Adults and Future Skills email, support enquiries and provide appropriate responses to internal and external stakeholders where necessary
To provide excellent customer service skills and support internal and external stakeholders, students and the wider Adults & Future Skills community.
To contribute to efficient communication within the team
To collate and co-ordinate the administration of departmental records, student reports, staff leave, staff sickness, production of pro monitor records, collation of section meeting minutes, quality improvement plans and external activities.
To ensure financial records are accurately and timely produced and assist with orders, invoicing, budget monitoring and reporting.
To produce word processed documents, spread sheets, charts and data bases.
To support the Curriculum Area Manager to ensure compliance and continued improvements to standards of quality in the reporting processes for the awarding and regulatory bodies.
To assist the Curriculum Area Manager in any other duties relevant to the post.
Role Dimensions
Participate in professional development activities as required.
Support the department in the planning and preparation of cross-college events and other marketing activities
Key Interfaces
Liaison with students and parents.
Curriculum Area manager/ Curriculum Team leader
Other central College teams, e.g. Quality, MIS, Marketing, Student Services, Estates, HR, IT and Finance.
Partnerships – Local Enterprise Partnerships, local schools, HEIs, Funding Agencies, Awarding Bodies.
Supporting College Goals and Values – all roles
In addition to the particular requirements and characteristics of individual roles, all people employed by Askham Bryan College are expected to actively support the achievement of the College’s goals and, at all times, both internally and externally, to behave in a manner consistent with the College’s mission and values.
This means:
Performing your role and delivering your service in a way that helps the College achieve its strategic objectives and annual development and improvement plans - taking account of available resources and national developments.
Promoting the image of the College as one that is committed to the highest standards of delivery and service.
Sharing the College’s commitment to safeguarding and prioritising the welfare of children, young people and vulnerable adults and demonstrating it in your day to day work.
Sharing and prioritising the effective implementation of the College’s Equality and Diversity Policy
Promoting and implementing best practice in Health and Safety,
Promoting and implementing best practice in Health and Safety,
